Privacy Policy

The McGregor Boyall Group consists of the following entities:

• McGregor Boyall Associates Ltd

• Creative Recruitment Ltd

• Dukebridge Partners Ltd

Head Office: 3rd Floor, 70 Gracechurch Street, London, EC3V 0HR

privacy@mcgregor-boyall.com

We provide recruitment consultancy services for contract, permanent and temporary placements as well as project-based and SoW (Statement of Work) solutions. We also provide payroll services for contractors.

We at McGregor Boyall Associates take your personal data seriously. This policy:

a) sets out the types of personal data that we collect about you

b) explains how and why we collect and use your personal data

c) explains how long we keep your personal data for

d) explains when, why and with who we will share your personal data;

e) sets out the legal basis we have for using your personal data;

f) explains the effect of refusing to provide the personal data requested;

g) explains the different rights and choices you have when it comes to your personal data; and

h) explains how we may contact you and how you can contact us.

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information may include CVs, identification documents, educational records, work history, employment, comments, references, email addresses and contact details.We may also collect sensitive personal data about you that reveals your racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership or genetic or biometric data of information concerning an individual’s health, sex life, sexual orientation and criminal convictions information. We collect this data on a strictly voluntary basis and will only use this data for the purpose of statistical analysis. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent. All such data will be anonymised or pseudonymised to protect your privacy.

The following are the different sources we may collect personal data about you from:

• Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
• From an agent/third party acting on your behalf. e.g. Contractors Limited Company.
• From an agent/third party acting on our behalf. e.g. Cognism, which collects limited b2b data that is publicly available (e.g. full name, company name, job title, business email address, telephone) by using their own collection mechanisms and AI and from third-party data providers.
• Through publicly available sources. We use the following public sources:

  • LinkedIn

  • Job boards

  • CV databases

• By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programs’ such as Broadbean, SourceBreaker and Bullhorn. These programs are given parameters on the requirements of a role and search through publicly available sources to find such candidates. These programs are designed to only output information on candidates that meet the search criteria.The parameters of these programs are restricted to only searching for name, job role, technical skills, experience and location which is candidate information from public sites or provided by you and where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.

We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel, once you have confirmed you are happy to be put forward for the role. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.

We keep your information in accordance as follows:

Candidate data: 4 years

Contractor data: 7 years

Client contact details: 5 years

Once consulting with you to confirm you are happy with us putting you forward for a role, your personal data is shared with the client who initiates a search for personnel. The search for which you are considered, to ascertain if you are a good fit for the available position. Depending on the stage of the process, we may conduct checks on you to verify the information you have provided and where we do this we may share your information with any of the following companies:

• Verifile Limited

• Experian Limited

• The Disclosure and Barring Service

• Access Personal Checking Services Limited

• Higher Education Degree Datacheck

• Graduate Prospects Ltd (HEDD)

• HireRight

Your data will never be sold; however, your data may need to be disclosed to a third party as part of the recruitment process.

For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.

We know how much data security matters to both our candidates and our clients. With this in mind, we treat all data with the utmost care and take all appropriate steps to protect it. Our commitment to information security is evidenced by our CyberEssentials Plus and ISO 27001 certifications. CyberEssentials Plus certification demonstrates that we have implemented effective cyber security controls and therefore enables us to develop a relationship of trust with our clients and candidates. We also recognise that information security is not simply about cyber security. Rather, it is only part – although a very important part – of a bigger security picture. This awareness of information security in its broadest sense prompted our decision to gain and maintain ISO27001 certification, thereby embedding an awareness of information security into our corporate culture.

If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities or, if you are a client, match appropriate candidates to your job opportunities.

No, we do not carry out automated profiling.

To provide better service to you on our websites, we use cookies to collect your personal data when you browse. To read our full cookie policy you can find it in the footer of our website. 

To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on privacy@mcgregor-boyall.com

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

•  baseless or excessive/repeated requests, or

•  further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

We take your privacy seriously and therefore may require you to prove your identity before we can release any information. When submitting a request, someone from our Privacy Team will be in touch regarding what types of ID are required.

We may contact you by phone, email or social media. If you prefer a contact means over another, please just let us know.